92 Albert Road, Horley, Surrey, RH6 7HZ. Mob: 0753 000 6181

E-mail: stalls@horleycarnival.co.uk a Web: www.horleycarnival.co.uk

Terms & Conditions of Hire of Pitch/Stall

  • Applications – The person(s) signing the booking forms will be deemed the hirer save that where an organisation is named, that organisation also shall be considered the hirer and shall be jointly responsible for adhering to the terms and conditions of hire.
  • Security of Property – The Horley Carnival Association (HCA) will not accept any responsibility for any loss, theft, or damage to articles or possessions left at the pitch site by the hirer or any other persons.
  • Everything should be removed from the pitch site.  HCA will dispose of property left at the pitch site if it is not claimed within 7 days.  HCA will accept no responsibility for such property and the hirer shall be responsible for any costs or expenses incurred in the removal or disposal of such property.  The hirer must also remove any rubbish/litter from the pitch – skips are provided at the event to dispose of rubbish.
  • Damage to Public Property – The hirer shall take all reasonable precautions to ensure and safeguard of persons and public property.
  • Advertising – The display of any publicity or advertising media at the Horley Carnival shall be subject to the approval of HCA who reserve the right to exercise their discretion, and their decision shall be final.
  • Public Order & Safety – The hirer shall, without question, comply with all requests of HCA for the purposes of ensuring public order & safety & maintaining fire precautions.
  • Conduct – The hirer shall be responsible for ensuring that in all cases conduct shall be decent, sober, and orderly, and that nothing contrary to sobriety, decency, or good manners shall be performed, produced, exhibited, or represented.
  • Cancellation – HCA will not be responsible for any loss or damage suffered by the hirer in the event of the event being cancelled because of weather, accident, war, civil commotion, force majeure, lockdown, Covid-19 or similar cause.
  • Right to Terminate – HCA reserves the right by notice in writing to the hirer to terminate the Agreement and the hiring at any time the continued hiring would not be in the interests of good management. 
  • Liability – HCA shall not be liable for the death or injury to any person or for damage to the property of the hirer or its employees or any other person or for any losses, claims, demands, actions, proceedings, damages, costs or expenses or other liability incurred by the hirer whatsoever.  Organisations taking part should have their own public liability insurance if taking part whether with a stall or an event.
  • Stallholders should abide by the Covid-19 Regulations that are current at the time of the Horley Carnival.
  • An application becomes a booking when the form is completed and returned along with monies and a copy of your public liability insurance.
  • PITCH FEES ARE NON-REFUNDABLE – once paid they will not be refunded or transferred!

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